Here's a draft of the website naming standard based on what I understand from our long meeting's discussion.  I've also attached it as a Word document.

Purpose

State the purpose of the policy / standard.

Provide a systematic means for naming websites that fall within the realm of UTMB Division of Community Outreach (DCO).

 

Scope

Describe who or what groups of people are impacted by the policy / standard.

·         All DCO employees responsible for creating and publishing websites.  ·         All DCO project staff working on a project that has a dedicated website.

 

Policy

State the policy / standard.

All DCO websites will have a consistent naming structure.  Websites may also have an alias URL as appropriate for the specific site / project.  The naming of new websites must be approved by __________________.

 

General Statement

Optional – Provide additional statements that pertain to the policy / standard such as disclosures or conditions.

The naming of DCO websites is compliant with UTMB web publishing guidelines.  (Provide URL for these guidelines)

 

Procedure

Provide a numbered outline describing the process to implement the policy / standard.

1.      All DCO websites will begin with the umbrella URL for the Division of Community Outreach – www.communityoutreach.utmb.edu. The umbrella URL is the primary portal for the website.

2.      The umbrella URL will be followed by the department and project name –  www.comunityoutreach.utmb.edu/(department)/(project/program).  Example:  www.communityoutreach.utmb.edu/ahec/nfp.

3.      Alias URLs may be utilized as appropriate for marketing purposes and/or specific project partners or other requirements.  Example UTMB website:  www.utmb.edu/nfp.  Non-UTMB website example:  www.nfp.etxahec.org. 

4.      The naming of all Primary Portal and Alias URLs must be approved by _______________.